Privacy Policy for EU Residents
Effective Date: July 3, 2025
Welcome to Jobbar.AI. This Privacy Policy explains how we collect, use, share, and protect your personal data when you interact with our services, in compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR), the UK GDPR, and the Swiss Federal Act on Data Protection (FADP).
This policy applies to individuals located in the European Economic Area (EEA), the United Kingdom, and Switzerland who access or use Jobbar.AI's services. Please read this document carefully to understand how we handle your personal data.
1. Who We Are
Jobbar.AI is operated by Baytech BV, a Netherlands-based technology company focused on AI-powered HR solutions. For GDPR purposes, Baytech BV is the Data Controller of your personal information. You can reach us at:
2. What Data We Collect
We collect the following categories of personal data:
a) Information You Provide
- Account data: Your name, email address, password, company information (if applicable), and subscription preferences.
- Uploaded content: CVs, cover letters, images, documents, voice data, prompts, and other files you submit to our platform.
- Communication data: Emails, support tickets, messages, or feedback you send us.
b) Information We Collect Automatically
- Usage data: Logs of your interactions with our platform, pages visited, features used, and timestamps.
- Device data: Browser type, operating system, device model, and IP address.
- Cookies and analytics: Data collected via cookies and third-party analytics tools to improve our service.
c) Information from Third Parties
We may receive personal data from business partners, marketing tools, or integrations you authorize (e.g., LinkedIn sign-in or applicant tracking systems).
3. Why We Process Your Data
We use your data to:
- Provide services such as CV parsing, optimization, AI-generated cover letters, job matching, and mock interviews.
- Personalize the platform based on your job targets, industry, or skill set.
- Track token-based usage to ensure fair access across free and premium users.
- Improve our AI models and suggestion quality based on anonymized input data.
- Comply with legal obligations and ensure the security of your account.
We process your data for the following purposes and legal bases under Article 6 of the GDPR:
- To provide services: To create and manage your account, process payments, and deliver features (Legal basis: Contractual necessity).
- To personalize your experience: Tailor recommendations, resume feedback, and improve matching quality (Legal basis: Legitimate interest).
- To communicate with you: Respond to support requests, send system notifications, or service updates (Legal basis: Legitimate interest).
- To improve our models: Use anonymized data for machine learning training and product improvements (Legal basis: Consent or Legitimate interest).
- To meet legal obligations: Comply with applicable laws and regulations (Legal basis: Legal obligation).
4. Cookies and Tracking Technologies
We use cookies to remember your preferences, analyze usage patterns, and improve our service. You can manage cookie settings in your browser or review our Cookie Policy for full details.
5. How We Share Your Data
We do not sell or rent your data. However, we may share it with:
- Service providers: Hosting (e.g., AWS), analytics (e.g., Google Analytics), payment processors, and customer support tools.
- Business partners: Only when you opt-in to collaborations, integrations, or career services.
- Legal authorities: If required to comply with laws, court orders, or defend our legal rights.
- Corporate transactions: In case of mergers, acquisitions, or asset transfers.
6. International Transfers
Your data may be processed or stored outside the EEA. When we transfer your data internationally, we rely on legal safeguards such as Standard Contractual Clauses (SCCs), adequacy decisions, or other lawful mechanisms as required by applicable law.
7. Data Retention
We keep your personal data only as long as necessary to fulfill the purposes for which it was collected, or as required by law. Retention durations depend on the nature of your use:
- Account data: Retained for the lifetime of your account or until deletion request.
- Uploaded content: Retained for active use and deleted upon account closure or specific request.
- Transaction data: Retained for 7 years as required for financial and legal compliance.
- Consent: For processing uploaded documents and personal content used in AI tools.
- Contract: To deliver services you sign up for.
- Legitimate Interest: To improve product performance and prevent fraud.
- Legal Obligation: To comply with applicable regulations.
8. Your GDPR Rights
Under the GDPR, you have the following rights:
- Right to access – You can request a copy of the personal data we hold about you.
- Right to rectification – You can request correction of inaccurate data.
- Right to erasure – You can ask us to delete your personal data (“right to be forgotten”).
- Right to restrict processing – You may limit how we use your data in certain cases.
- Right to data portability – You can obtain a copy of your data in a structured, machine-readable format.
- Right to object – You can object to processing based on our legitimate interests.
- Right to withdraw consent – You can withdraw your consent at any time, where applicable.
- Right to lodge a complaint – You can contact your local data protection authority if you believe we violated your rights.
9. How to Exercise Your Rights
You can make any privacy-related request by contacting us at privacy@jobbar.ai. We will respond to valid requests within 30 days. In some cases, we may need to verify your identity before acting on your request.
10. Data Security
We implement a range of security measures including encryption, firewalls, two-factor authentication, and secure development practices. However, no system is completely immune to risk, so we recommend using strong passwords and avoiding sharing account credentials.
11. Children’s Privacy
Our services are not intended for individuals under the age of 16. We do not knowingly collect data from children. If you are a parent or guardian and believe your child has submitted personal data, contact us immediately and we will take appropriate steps to delete the data.
12. Automated Decision Making
Some features of Jobbar.AI involve automated processing, such as AI-based suggestions for CV content, scoring, and language recommendations. These processes do not have legal or similarly significant effects. You have the right to request human intervention and to contest decisions.
13. Changes to This Policy
We may update this Privacy Policy as needed to reflect changes in legal requirements or our services. When we do, we will post the updated version here and revise the “Effective Date” accordingly. If changes are significant, we will notify you via email or a prominent notice on our platform.
14. Contact
For any questions, concerns, or complaints about this Privacy Policy or how your data is handled, please contact:
We are committed to resolving complaints in a timely and transparent manner, and will do our best to support you in exercising your rights.